- Update your project schedule at least every other day.
- Review the project charter periodically to make sure it is still in alignment.
- Understand the project financials fully each week.
- Deliver a status report each week
- Make sure that your issues and action items are up to date.
- Vigilantly pursue project issues and action items each day
- Meet with your team at least once a week.
- Make sure that your project risks are up to date.
- Make sure invoices are processed.
- Check the tidiness of the network folder and files.
- Update project accomplishments at least once a week.
- Update the project journal or diary at least once a week.
Saturday, April 21, 2012
Read this once each week during your project. Depending on the type of project, the following activities may apply.
Posted by Jeff at 1:47 PM
Saturday, April 7, 2012
Many people throw around the terms Project Plan and Work Plan. Sometimes when people say project plan, they're really referring to the project schedule. Personally, I use Work Plan and Project Plan synonymously, and the Project Schedule is a very specific item and only one element of a successful project. A Work Plan should essentially tell you how this project is going to get done, across many topics. I have a Work Plan template that I'd like to share here. It incorporates the following elements:
- Project Objectives
- Success Criteria
- Overall Project Strategy
- Project Scope
- What's In Scope
- What's Out of Scope
- Project Phases – High-level descriptions
- Key Project Deliverables
- Communication Plan Work Breakdown Structure (WBS)
- Project Schedule
- Risk Management Plan
- Project Organization & Staffing
- Team Organization Model & Core Responsibilities
- Individual Roles & Responsibilities
- Deliverable Review Matrix
- Technical Overview
- Project Budget
Any of the above might refer out to a supporting document as needed.
Posted by Jeff at 3:37 PM
Read this before you start your project. Depending on the type of project, the following steps may be useful.
- Help transition your team members onto your project appropriately.
- Develop a project charter and obtain sign-off(s) from the appropriate people.
- Deliver all necessary documentation to the vendor for knowledge transfer.
- Start a physical project notebook.
- Review post-project reviews (aka a “post-mortem” or “sunset” meeting) from past similar projects, with a focus on: what worked well? what did not work well? what was suggested to improve the next project?
- Seek out individuals for background information
- Open the project accounts to billing. Make sure team members know the reference billing numbers.
- Make sure all non-internal labor (contractors) know how to invoice.
- Make sure all non-labor costs have been accounted for. These costs may include: photography cost, hardware and software costs, project expenses
- Make sure a solid project schedule baseline is established and reflects the most accurate picture of the project. Make sure major milestones are clear.
- Make sure your budget workbook accurately reflects all project labor costs
- Start a list of issues and action items
- Create a communications plan
- Create a risk management workbook
- Establish the templates to be used on the project
- Establish a well-organized project folder on the network
- Inform marketing and the rest of company of the project to generate enthusiasm. For marketing purposes, prepare a couple paragraphs on the overview of the project that includes the project overview and the importance of the project
- Hold a well-organized kick-off meeting
Posted by Jeff at 1:19 PM